We are seeking a reliable, proactive, and experienced Senior Office Administrator to join our fast-growing team in Albany. This is an office-based role (not remote or hybrid) with flexible hours to support work-life balance and family commitments.
You’ll be the key contact for office operations, providing high-level administrative support, coordinating internal and external communications, and driving process improvements to enhance productivity across the organisation.
Working Hours: Approximately 5 hours per day, Monday to Friday (10:00 am – 3:00 pm, negotiable)
Important Application Rules
We are only accepting applications from candidates currently residing locally.
Overseas applications will not be considered, as we are unable to provide sponsorship.
Applicants must have at least 1 year of local work experience to be eligible for this role.
About Us:
We are a fast-growing Auckland-based company specialising in 3D printing, committed to delivering outstanding customer experiences. Our workplace culture is dynamic, collaborative, and growth-oriented, with opportunities for learning and career advancement.
Key Responsibilities:
Office & Operational Administration
- Set up and maintain an engaging and supportive office environment
- Coordinate daily office operations (layout, supplies, equipment, maintenance)
- Identify and implement improvements to processes, efficiency, and security
- Support automation of accounting and business administration tasks
Accounts & Inventory Management
- Manage day-to-day accounting transactions using Xero
- Ensure accurate financial record-keeping and reconciliation
- Prepare quotations, process sales orders, issue tax invoices, and arrange couriers
- Maintain accurate and up-to-date inventory records
Customer & Stakeholder Engagement
- Respond to customer queries in-store and via social media channels
- Support internal and external communication with stakeholders
Business Support & Reporting
- Assist in analysing business data and preparing management reports
- Contribute insights to support decision-making and drive improvement
Basic HR Administration
- Maintain employee records and support onboarding/offboarding
- Assist with payroll processing and benefits administration
- Support staff engagement, wellbeing initiatives, and general HR coordinator
Skills & Qualifications:
Proficiency in Xero and payroll systems
Strong skills in Google Sheets and Google Forms
Experience in automating accounting workflows
Hands-on experience preparing GST returns
Basic understanding of coding or programming is a plus
Self-motivated, detail-oriented, and comfortable working independently
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