Gralin Property Management Ltd
Royal Oak, Auckland
Residential Leasing & Property Management (Real Estate & Property)
Full-time
Gralin Property Management Ltd is looking for a detail-oriented and motivated Administration & Finance Coordinator to join our team in Royal Oak.
In this role, you will be responsible for supporting the daily financial, administrative, and marketing operations of our property management business. This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced office environment.
Gralin Property Management Ltd is a trusted residential property management company with offices in Royal Oak and Flat Bush.
Managing close to 1,000 residential properties across Auckland
Over 17 years of successful operation in the industry
A professional team of around 10 staff
Answer incoming calls and handle general enquiries
Assist with daily financial operations, including accounts receivable, accounts payable, and invoice processing
Perform bank reconciliations and support preparation of financial reports
Maintain accurate records of tenant, landlord, and supplier transactions
Prepare, process, and follow up on invoices, bills, and payments
Manage company documentation, contracts, and correspondence
Support office administration tasks as required, ensuring smooth operations
Maintain general office cleanliness and tidiness
Collaborate with property managers to ensure accurate financial and administrative processes
Assist with marketing tasks, including posting company articles and updates on social media platforms such as WeChat, Red Note (小红书), and others
Provide back-up support for property managers when they are away, which may include conducting property inspections, chasing rent and water arrears, and other tenancy-related tasks
Bachelor’s degree or higher in Accounting, Finance, Business Administration, or related field preferred
Previous experience in finance, accounting, or office administration
Strong organizational skills with attention to detail
Proficient in Microsoft Office (Word, Excel, Outlook); experience with accounting software is a plus
Fluent in English and Chinese (written & spoken)
Full NZ driving licence and access to a vehicle
Must hold a valid New Zealand work visa
Able to work independently and manage multiple tasks in a fast-paced environment
Positive attitude, self-motivated, and committed to learning
Competitive salary (negotiable, based on experience)
Benefits package including work phone, desktop and ongoing training
Paid leave and public holidays
Opportunities for long-term growth and career development
Please quote “Administration & Finance Coordinator” in your application.
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