Administration & Finance Coordinator

Gralin

Administration & Finance Coordinator

Gralin Property Management Ltd
Royal Oak, Auckland
Residential Leasing & Property Management (Real Estate & Property)
Full-time

---

About the Role

Gralin Property Management Ltd is looking for a detail-oriented and motivated Administration & Finance Coordinator to join our team in Royal Oak.

In this role, you will be responsible for supporting the daily financial, administrative, and marketing operations of our property management business. This position requires strong organizational skills, attention to detail, and the ability to work in a fast-paced office environment.

---

About Us

Gralin Property Management Ltd is a trusted residential property management company with offices in Royal Oak and Flat Bush.

• Managing close to 1,000 residential properties across Auckland

• Over 17 years of successful operation in the industry

• A professional team of around 10 staff

• Learn more about us at [url=]www.gralin.co.nz[/url]
  

---

Key Responsibilities

• Answer incoming calls and handle general enquiries

• Assist with daily financial operations, including accounts receivable, accounts payable, and invoice processing

• Perform bank reconciliations and support preparation of financial reports

• Maintain accurate records of tenant, landlord, and supplier transactions

• Prepare, process, and follow up on invoices, bills, and payments

• Manage company documentation, contracts, and correspondence

• Support office administration tasks as required, ensuring smooth operations

• Maintain general office cleanliness and tidiness

• Collaborate with property managers to ensure accurate financial and administrative processes

• Assist with marketing tasks, including posting company articles and updates on social media platforms such as WeChat, Red Note (小红书), and others

• Provide back-up support for property managers when they are away, which may include conducting property inspections, chasing rent and water arrears, and other tenancy-related tasks

  
  

---

What We’re Looking For

• Bachelor’s degree or higher in Accounting, Finance, Business Administration, or related field preferred

• Previous experience in finance, accounting, or office administration

• Strong organizational skills with attention to detail

• Proficient in Microsoft Office (Word, Excel, Outlook); experience with accounting software is a plus

• Fluent in English and Chinese (written & spoken)

• Full NZ driving licence and access to a vehicle

• Must hold a valid New Zealand work visa

• Able to work independently and manage multiple tasks in a fast-paced environment

• Positive attitude, self-motivated, and committed to learning

  
  

---

What We Offer

• Competitive salary (negotiable, based on experience)

• Benefits package including work phone, desktop and ongoing training

• Paid leave and public holidays

• Opportunities for long-term growth and career development

  
  

---

How to ApplyIf you are interested in this position, please email your CV to:
[email protected]

Please quote “Administration & Finance Coordinator” in your application.